General Company Secretary Requirements
A company secretary is a legally required role for Hong Kong companies. They ensure compliance with local regulations, maintain statutory records, and act as the main liaison between your company and government authorities.
A company secretary ensures your business stays compliant with Hong Kong regulations, handles important filings, and communicates with government bodies. Without a company secretary, your business may face fines or legal repercussions.
Yes, the Companies Ordinance requires all Hong Kong companies to maintain a company secretary at all times.
An individual who is a Hong Kong resident and meets professional requirements.
A corporate entity such as a CPA or law firm with a TCSP (Trust or Company Service Provider) license.
No, the sole director of a company cannot also act as the company secretary.
A company secretary must be appointed at the time of company incorporation and maintained throughout the company’s existence.
Dormant companies are still required to maintain a company secretary and file NIL returns annually.
FastLane’s Company Secretary Services
FastLane offers three tiers of services:
- Basic Plan: From HK$3,550/year
Includes:- Annual Return Filing
- Dedicated Company Secretary
- KYC/AML Compliance Check
- Response within 24 hours
- Management of Company’s Statutory Records
- Standard Plan: From HK$4,500/year
Includes everything in the Basic Plan, plus:- AGM Document Preparations
- Change of Registered Address
- Company Name Change
- Business Registration Certificate Renewal
- Standard Plus Plan: From HK$5,500/year
Includes everything in the Standard Plan, plus:- Share Allotment Services
- Registered Address with Notifications, Scanning, and Forwarding
Saves time by handling all paperwork and filings.
Cost-effective compared to hiring in-house staff.
Provides expert compliance support and a dedicated manager.
Ensures adherence to Hong Kong regulations and best practices.
Yes, you can upgrade to a higher plan if your business requires additional services like share allotments or enhanced registered address features.
Registered Office Address Services
Yes, all Hong Kong companies are required to maintain a registered office address.
The Registered Office Address service starts at HK$3,550/year, which includes:
KYC/AML Compliance Check
Provision of a registered office address
Dedicated RO Manager
Scanning and forwarding of up to 50 mails per year
Renewal of Business Registration
Additional charges may apply for mail scanning and forwarding beyond the included 50 mails per year.
Company Secretary Services Hong Kong
Since 2013, FastLane is recognized as one of the most reliable and skilled company secretary firm in Hong Kong.
We are a Hong Kong licensed Trust Corporate Services Provider, TCSP Licensee (No. TC007714), and our dedicated team provides company secretary services for businesses of all sizes across Hong Kong and the Asia-Pacific region.
Annual Compliance and Government Filings
Filing an Annual Return (Form NAR1).
Maintaining statutory records and ensuring compliance with local regulations.
The Annual Return (Form NAR1) must be filed within 42 days of the company’s incorporation anniversary.
Annual Return Filing (Form NAR1): HK$105
Business License Renewal: HK$2,150/year (subject to change based on government subsidies).
Yes, all of FastLane’s Company Secretary plans include Annual Return Filing as part of the service package.
Late filing incurs penalties ranging from HK$870 to HK$3,480, depending on the delay.
Transferring and Switching Company Secretary Services
Yes, you can change your company secretary by filing Form ND2A with the Companies Registry.
The process includes:
- Completing KYC (Know Your Customer) procedures.
- Signing a director resolution for the change.
- FastLane liaising with your previous company secretary to transfer statutory records.
- Identification documents for Ultimate Beneficial Owners (UBOs).
- Statutory records from your current company secretary.
Typically, it takes 3–4 business days to complete the transition.
Why Choose FastLane To Be Your Company Secretary?
Compliance and Regulatory Support
Maintain best practice corporate governance and compliance with all relevant regulations in Hong Kong and the Asia-Pacific region.
Saves You Time
By outsourcing your company secretary to FastLane, you can leave all the mundane paperwork to us, and focus on your core business activities.
Single Contact Point
We will provide you a single dedicated company secretarial manager. This person will get to understand your business and provide you with the best guidance and solutions.
Save You Money
By using our services, you no longer need to hire an in-house secretary, or an in-house admin to deal with the research and administrative work.