Cloud-Based Payroll Outsourcing Services in Hong Kong
Payroll regulations are complex and frequently change in Hong Kong and the Asia-Pacific region. Outsourcing your payroll to a payroll service provider ensures compliance and timely employee payments.
FastLane Group offers comprehensive payroll services in Hong Kong. Our global expertise ensures your business stays aligned with local statutes and international standards.
Our services help you manage payroll, employee records, and regulatory compliance seamlessly, allowing you to focus on your core business activities.
Trusted by over 1000+ businesses
Our Payroll Services Pricing
Initial Setup (Without Leave Management)
From HK$480 / Staff
MPF Scheme Filing
MPF Scheme Filing
FastLane’s Payroll Services
Our highly-trained team offers comprehensive payroll outsourcing solutions tailored to your business needs—whether you operate exclusively in Hong Kong or manage offices across multiple countries in the Southeast Asia region.
Streamline Your Payroll System with Talenox
FastLane leverages Talenox, an all-in-one human resources management system (HRMS), to deliver exceptional payroll services. This cloud-based HR payroll software is designed to keep pace with technological advancements, streamlining your payroll processes for greater efficiency. By eliminating the need for multiple platforms, Talenox makes international payroll processing seamless and straightforward.
With advanced reporting features, Talenox provides valuable workforce insights, enabling you to make informed, data-driven decisions.
Talenox offers:
- Core Modules: Payroll, Personnel, Leave, Attendance, and Claims
- Multi-Country Payroll Support: A true multi-country payroll system with multi-lingual capabilities and a single login for international payroll, claims, and leave processing
- Compliance Across Regions: Full compliance with local laws across Asia-Pacific countries
- User-Friendly Mobile App: 24/7 access to pay slips, claims, and leave application forms
- Workforce Tools: A robust rostering system, shift calendar, and attendance tracking
- Dedicated Support: A personal account manager for one simple point of contact
By adopting Talenox, you can enhance payroll operations efficiency while providing your employees with greater control and visibility.
Payroll Management
At FastLane Group, we provide a comprehensive suite of payroll services tailored for businesses operating in Hong Kong. Our dedicated team of specialists ensures seamless management of all your payroll needs, allowing you to focus on growing your business. Our services include:
- A Dediciated Payroll Specialist
- Payroll Software Setup & Implementation
- Employees’ Onboarding and Offboarding
- Monthly Payroll Calculation
- Employee Salary Payment Arrangements
- Employees Expenses Reimbursement
- MPF Contribution Calculation for Employer and Employees
- Payslips Creation and Distribution
- Leave Records Management
- Monthly Payroll Report
- Maintenance of Employees’ Personal Records
- Employer’s Tax Return Filing
Hong Kong Salaries Tax Advisory
Navigating Hong Kong’s tax landscape can be complex. FastLane Group offers expert salaries tax advisory services to ensure you remain compliant while optimizing your tax position. Our experienced advisors provide personalized guidance tailored to your unique financial situations such as:
- Preparation and Submission of Individual Tax Returns
- Personal Salary Tax Filing
- Salary Tax Advisory
Payroll Administration and Support
FastLane Group provides comprehensive payroll administration and support services tailored to your business needs. Our dedicated team ensures efficient management of payroll tasks, allowing you to focus on strategic growth. We handle everything from employee records management to compliance with employment laws. Our Payroll Administration & Support Services include:
- Employee Compensation Insurance (ECI) enrollment
- Mandatory Provident Fund (“MPF”) enrollments
- Employees’ medical insurance schemes enrollments
- Advisory for employment regulation compliance
- Work Visa Application Assistance
MPF Services
Managing MPF contributions for your employees can be time-consuming and involve complex calculations. We can take care of it by providing precise and timely MPF administration, ensuring full compliance with regulatory requirements. Our Comprehensive MPF Services include:
- Authorized Signatory Representation
- Monthly Executive Summary
- Monthly MPF Remittance Statement
- Employee Enrollment, Termination, and Contribution Management
We Partner with Talenox to Streamline Your Payroll Process
FastLane Group partners with Talenox to offer an advanced, cloud-based HR software solution that enhances the efficiency of your HR and payroll operations. Talenox, recognized as Best Payroll Software by HRM Asia, is designed to simplify and automate HR tasks, including payroll management and leave tracking.
Key Features of Talenox:
- Seamless Integration: Talenox integrates effortlessly with popular platforms such as Xero, allowing for a cohesive and streamlined workflow when calculating payroll.
- User-Friendly Setup: The software boasts an intuitive setup process, making it easy for companies to implement without extensive training.
- Comprehensive HR Management: Talenox efficiently manages various HR functions, from payroll processing to leave management, ensuring accuracy and compliance.
By leveraging Talenox, we provide a robust solution that helps you streamline your payroll process, reduce administrative burdens, and focus on strategic business goals. Discover how our partnership with Talenox can optimize your payroll management. Contact us today to find out more!
Benefits of Outsourcing Your Payroll in Hong Kong
Partnering with a skilled payroll services provider in Hong Kong is crucial for reducing costs, managing risks, enhancing profitability, and ensuring regulatory compliance. FastLane Group is recognized as a leading authority in cross-border payroll solutions across the Asia-Pacific region.
Save Time and Money
Partnering with FastLane Group allows you to concentrate on your core business objectives without the need to invest in hiring and training internal payroll staff. Our expertise streamlines payroll management, reducing both time and costs associated with in-house payroll administration.
Ensure Compliance
Our payroll management team has extensive knowledge of local laws and regulations across Hong Kong and the Asia-Pacific region. By outsourcing your payroll needs to us, you can significantly reduce your administrative burden and minimize the risk of non-compliance penalties.
Drive Business Productivity
Outsourcing payroll administration to FastLane Group frees up your executive team to focus on strategic activities such as expansion planning and revenue growth. Our services allow you to allocate resources more effectively, enhancing overall productivity and supporting your business’s growth initiatives.
Enhance Efficiency and Security
Boost your operational efficiency with our advanced cloud-based Payroll Management System.With user-friendly interfaces and seamless integration capabilities, FastLane Group’s solution simplifies your payroll management and enhances overall productivity.
FastLane’s Payroll Implementation Process
Implementing your payroll with FastLane is straightforward and efficient. Our process ensures a smooth transition, so you can focus on your business while we handle the complexities of payroll.
1. Initial Assessment
We start by analyzing your payroll requirements and identifying key areas for improvement. This phase involves selecting the right services and gathering the necessary information to streamline your payroll process for optimal performance.
2. Payroll Framework Design
Once the services are confirmed, we craft a detailed payroll blueprint. This document outlines:
- Data migration plans
- Payroll calculations and processes
- Reporting schedules
- Employee service requirements
- The payroll calendar
This serves as a clear and consistent reference for both parties throughout the process.
3. System Configuration & Validation
During this phase, we set up a customized payroll environment tailored to your specific needs. This includes:
- Configuring the payroll system
- Migrating employee data
- Integrating financial transactions
Thorough testing ensures compliance, accuracy, and readiness.
4. Trial Run & Performance Review
Before going live, we perform a parallel payroll run to compare our calculations with your previous results. Any discrepancies are addressed promptly to ensure accuracy and alignment. Upon approval, we transition seamlessly to the new system.
5. Full-Scale Implementation
With the system fully implemented, your payroll is now operational and efficient. FastLane continues to deliver accurate, compliant, and reliable payroll management so you can focus on what matters most—growing your business.
FastLane’s HR Administration Services
Managing Human Resources tasks such as payroll, recruitment, and employee benefits is critical to any business’s success. For businesses facing challenges in handling employee-related tasks, outsourcing HR functions to experts like FastLane can provide much-needed relief and efficiency. With FastLane’s HR Administration Services, businesses in Hong Kong can fully or partially outsource HR functions, allowing specialists to manage key areas like payroll, recruitment, or compliance.
Here are some of the ways FastLane’s HR Administration Services can support your business:
Core HR Administration
- Personnel Records: Set-up and maintenance of employee records.
- Leave Management: Administration of holiday and leave records.
- Regulatory Compliance: Advice and guidance on Hong Kong employment laws and regulations.
- Tax Filings: Preparation and filing of essential tax forms, including Employer’s Return and IR56B/E/F/G
Additional HR Support
- Recruitment and Redundancy Assistance: Support with hiring, terminations, and retirement processes.
- Employee Queries: Handling employee questions and facilitating meetings.
- Job Descriptions and Contracts: Preparing standard job descriptions, employment contracts, and statements of particulars.
- Employee Handbook: Drafting and maintaining standard employee handbooks tailored to your company’s needs.
With FastLane’s HR Administration Services, businesses can streamline their operations, improve compliance, and allow internal teams to focus on strategic goals. Let us handle the complexities of HR, so you can focus on growing your business.
Why Outsource Your Payroll To FastLane?
Choosing FastLane Group for your payroll needs in Hong Kong means partnering with experts who are deeply familiar with Hong Kong’s Employment Ordinance and other local regulations. Here’s why FastLane is your best choice:
1. Expertise in Hong Kong Employment Laws
Our team consists of in-house specialists with extensive knowledge of Hong Kong’s Employment Ordinance. We ensure that your business remains compliant with all local employment laws, mitigating risks and avoiding potential legal issues.
2. Comprehensive Payroll Solutions
FastLane provides a top-to-bottom payroll solution that covers all aspects of employee management. From hiring and onboarding to managing MPF contributions and ensuring timely salary payments, we handle it all. Our services are designed to simplify your payroll processes and improve efficiency.
3. Advanced Cloud-Based Systems
Utilize our advanced cloud-based payroll systems to streamline your operations. Our technology ensures accuracy, security, and real-time access to your payroll data, allowing you to make informed decisions swiftly.
4. Focus on Core Business Activities
By outsourcing your payroll to FastLane, you can focus on your core business activities. Our dedicated team takes care of the time-consuming tasks, freeing up your resources and allowing you to concentrate on growth and productivity.
5. Customized Solutions
We understand that every business is unique. FastLane offers tailored payroll solutions that fit your specific needs, whether you are a small startup or a large multinational corporation. Our services scale with your business, providing the support you need at every stage.
6. Local and Cross-Border Expertise
FastLane not only excels in local payroll management, but also offers cross-border services. Whether you have employees in Hong Kong or across different regions, we ensure seamless payroll management and compliance with diverse country regulations.
Check Out Our Other Services Connected With Payroll
Expanding your business to Hong Kong? FastLane Group offers a suite of essential services designed to support your business needs and ensure smooth operations.
Outsource Your Payroll Around The Globe
Expand your business confidently in Australia, Singapore and Malaysia with FastLane Group’s expert payroll solutions. Our deep regional knowledge and comprehensive services ensure smooth and compliant payroll management as you grow your team around the globe.
What Do Our Clients Say About Us
Arcadia Consulting Limited
Wristcheck Exchange Limited
Meego Technology Limited
Frequently Answered Questions
When should I outsource my payroll process?
Outsourcing payroll processes to professional service providers like FastLane Group enables businesses to streamline operations by freeing up resources for strategic tasks. If your in-house team struggles with complex payroll calculations, compliance with local tax laws, or managing confidential payroll information, outsourcing is a smart solution. This allows your team to focus on core revenue-driving activities while ensuring accuracy and compliance.
What does FastLane Group’s payroll service include?
FastLane Group provides end-to-end payroll solutions tailored to your business needs. Our services include:
- Payroll processing
- MPF contribution calculations and administration
- Tax filing and reporting
- Offboarding and termination filing services
- Customized advisory on payroll-related matters
Our pricing is based on your company’s headcount, and you only pay for onboarded employees.
How can FastLane’s HR Administration Services support my payroll needs?
FastLane’s HR Administration Services complement our payroll offerings by streamlining related HR tasks, such as:
- Setting up and maintaining personnel records.
- Managing leave records to ensure accurate payroll calculations.
- Filing tax forms like Employer’s Return and IR56B/E/F/G.
- Offering compliance guidance to meet Hong Kong employment laws.
This integrated approach ensures your HR and payroll functions are seamless and compliant.
What are the benefits of using FastLane Group’s payroll services?
By outsourcing your payroll to FastLane Group, you gain:
- Access to payroll and tax experts familiar with Hong Kong laws.
- Time savings through automated payroll processes.
- Enhanced data security for confidential payroll information.
- Accurate calculations and on-time filings to avoid penalties.
Do you assist with Employee’s Compensation Insurance (ECI) registration?
Yes, FastLane Group offers assistance with ECI registration. Under the Hong Kong Employees’ Compensation Ordinance, employers are required to secure insurance to cover potential workplace injuries. We help you:
- Identify the best ECI provider.
- Prepare necessary documentation, such as employee earnings, work locations, and subcontractor details.
- Streamline the entire registration process so you remain compliant with local laws.
How does FastLane Group ensure payroll compliance in Hong Kong?
FastLane Group ensures that your business complies with key payroll requirements, including:
- Enrolling employees in MPF schemes within 60 days.
- Aligning payroll calculations with minimum wage requirements (currently HK$40/hour as of May 2023).
- Providing statutory annual leave based on years of service.
- Deducting and reporting salaries tax accurately.
Can FastLane Group assist with employee termination processes?
Yes, termination in Hong Kong involves specific steps, including:
- Providing advance notice as per the employment contract or legal requirements.
- Handling MPF contributions, tax clearances, and severance or long-service payments.
- Ensuring proper documentation and filing for offboarding.
Our services include complete support for termination processes to ensure legal compliance and smooth transitions.
Do FastLane’s HR Administration Services help with recruitment and redundancy?
Absolutely. Our HR Administration Services can assist with:
- Recruitment and onboarding of new employees.
- Managing redundancy processes to ensure legal compliance.
- Drafting contracts and employee handbooks to align with company policies.
Does FastLane Group offer MPF enrollment support?
Yes, FastLane Group ensures compliance with Hong Kong’s MPF requirements, which mandate employers to enroll employees within 60 days of employment. We:
- Guide you in selecting approved MPF trustees.
- Manage MPF contributions and reporting as part of our payroll service.
- Advise on changes to MPF regulations, such as the abolition of the offsetting mechanism from May 1, 2025.
How does FastLane simplify payroll and HR for startups and SMEs?
We understand that startups and SMEs often face resource constraints. Our solutions are designed to:
- Reduce administrative burdens through automation and expertise.
- Ensure compliance with Hong Kong’s payroll and HR laws.
- Provide cost-effective payroll and HR advisory services tailored to smaller teams.
Why should I choose FastLane Group for payroll and HR administration services?
FastLane Group offers over expertise in payroll and HR administration, providing:
- Professional payroll solutions and HR advisory services.
- Compliance with Hong Kong regulations.
- Seamless integration of payroll, MPF, and HR tasks for efficiency.
- A dedicated team offering personalized support to meet your business needs.
Whether you’re a startup or an established enterprise, we ensure reliable, efficient, and cost-effective solutions to streamline your business operations.
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