Cloud-Based Payroll Outsourcing Services in Hong Kong
Payroll regulations are complex and frequently change in Hong Kong and the Asia-Pacific region. Outsourcing your payroll to a payroll service provider ensures compliance and timely employee payments.
FastLane Group offers comprehensive payroll services in Hong Kong. Our global expertise ensures your business stays aligned with local statutes and international standards.
Our services help you manage payroll, employee records, and regulatory compliance seamlessly, allowing you to focus on your core business activities.
Trusted by over 1000+ businesses
Our Payroll Services Pricing
Initial Setup (Without Leave Management)
From HK$480 / Staff
MPF Scheme Filing
MPF Scheme Filing
Payroll Management
At FastLane Group, we provide a comprehensive suite of payroll services tailored for businesses operating in Hong Kong. Our dedicated team of specialists ensures seamless management of all your payroll needs, allowing you to focus on growing your business. Our services include:
- A Dediciated Payroll Specialist
- Payroll Software Setup & Implementation
- Employees’ Onboarding and Offboarding
- Monthly Payroll Calculation
- Employee Salary Payment Arrangements
- Employees Expenses Reimbursement
- MPF Contribution Calculation for Employer and Employees
- Payslips Creation and Distribution
- Leave Records Management
- Monthly Payroll Report
- Maintenance of Employees’ Personal Records
- Employer’s Tax Return Filing
Hong Kong Salaries Tax Advisory
Navigating Hong Kong’s tax landscape can be complex. FastLane Group offers expert salaries tax advisory services to ensure you remain compliant while optimizing your tax position. Our experienced advisors provide personalized guidance tailored to your unique financial situations such as:
- Preparation and Submission of Individual Tax Returns
- Personal Salary Tax Filing
- Salary Tax Advisory
Payroll Administration and Support
FastLane Group provides comprehensive payroll administration and support services tailored to your business needs. Our dedicated team ensures efficient management of payroll tasks, allowing you to focus on strategic growth. We handle everything from employee records management to compliance with employment laws. Our Payroll Administration & Support Services include:
- Employee Compensation Insurance (ECI) enrollment
- Mandatory Provident Fund (“MPF”) enrollments
- Employees’ medical insurance schemes enrollments
- Advisory for employment regulation compliance
- Work Visa Application Assistance
MPF Services
Managing MPF contributions for your employees can be time-consuming and involve complex calculations. We can take care of it by providing precise and timely MPF administration, ensuring full compliance with regulatory requirements. Our Comprehensive MPF Services include:
- Authorized Signatory Representation
- Monthly Executive Summary
- Monthly MPF Remittance Statement
- Employee Enrollment, Termination, and Contribution Management
We Partner with Talenox to Streamline Your Payroll Process
FastLane Group partners with Talenox to offer an advanced, cloud-based HR software solution that enhances the efficiency of your HR and payroll operations. Talenox, recognized as Best Payroll Software by HRM Asia, is designed to simplify and automate HR tasks, including payroll management and leave tracking.
Key Features of Talenox:
- Seamless Integration: Talenox integrates effortlessly with popular platforms such as Xero, allowing for a cohesive and streamlined workflow when calculating payroll.
- User-Friendly Setup: The software boasts an intuitive setup process, making it easy for companies to implement without extensive training.
- Comprehensive HR Management: Talenox efficiently manages various HR functions, from payroll processing to leave management, ensuring accuracy and compliance.
By leveraging Talenox, we provide a robust solution that helps you streamline your payroll process, reduce administrative burdens, and focus on strategic business goals. Discover how our partnership with Talenox can optimize your payroll management. Contact us today to find out more!
Benefits of Outsourcing Your Payroll in Hong Kong
Partnering with a skilled payroll services provider in Hong Kong is crucial for reducing costs, managing risks, enhancing profitability, and ensuring regulatory compliance. FastLane Group is recognized as a leading authority in cross-border payroll solutions across the Asia-Pacific region.
Save Time and Money
Partnering with FastLane Group allows you to concentrate on your core business objectives without the need to invest in hiring and training internal payroll staff. Our expertise streamlines payroll management, reducing both time and costs associated with in-house payroll administration.
Ensure Compliance
Our payroll management team has extensive knowledge of local laws and regulations across Hong Kong and the Asia-Pacific region. By outsourcing your payroll needs to us, you can significantly reduce your administrative burden and minimize the risk of non-compliance penalties.
Drive Business Productivity
Outsourcing payroll administration to FastLane Group frees up your executive team to focus on strategic activities such as expansion planning and revenue growth. Our services allow you to allocate resources more effectively, enhancing overall productivity and supporting your business’s growth initiatives.
Enhance Efficiency and Security
Boost your operational efficiency with our advanced cloud-based Payroll Management System.With user-friendly interfaces and seamless integration capabilities, FastLane Group’s solution simplifies your payroll management and enhances overall productivity.
Why Outsource Your Payroll To FastLane?
Choosing FastLane Group for your payroll needs in Hong Kong means partnering with experts who are deeply familiar with Hong Kong’s Employment Ordinance and other local regulations. Here’s why FastLane is your best choice:
1. Expertise in Hong Kong Employment Laws
Our team consists of in-house specialists with extensive knowledge of Hong Kong’s Employment Ordinance. We ensure that your business remains compliant with all local employment laws, mitigating risks and avoiding potential legal issues.
2. Comprehensive Payroll Solutions
FastLane provides a top-to-bottom payroll solution that covers all aspects of employee management. From hiring and onboarding to managing MPF contributions and ensuring timely salary payments, we handle it all. Our services are designed to simplify your payroll processes and improve efficiency.
3. Advanced Cloud-Based Systems
Utilize our advanced cloud-based payroll systems to streamline your operations. Our technology ensures accuracy, security, and real-time access to your payroll data, allowing you to make informed decisions swiftly.
4. Focus on Core Business Activities
By outsourcing your payroll to FastLane, you can focus on your core business activities. Our dedicated team takes care of the time-consuming tasks, freeing up your resources and allowing you to concentrate on growth and productivity.
5. Customized Solutions
We understand that every business is unique. FastLane offers tailored payroll solutions that fit your specific needs, whether you are a small startup or a large multinational corporation. Our services scale with your business, providing the support you need at every stage.
6. Local and Cross-Border Expertise
FastLane not only excels in local payroll management, but also offers cross-border services. Whether you have employees in Hong Kong or across different regions, we ensure seamless payroll management and compliance with diverse country regulations.
Check Out Our Other Services Connected With Payroll
Expanding your business to Hong Kong? FastLane Group offers a suite of essential services designed to support your business needs and ensure smooth operations.
Outsource Your Payroll Around The Globe
Expand your business confidently in Australia, Singapore and Malaysia with FastLane Group’s expert payroll solutions. Our deep regional knowledge and comprehensive services ensure smooth and compliant payroll management as you grow your team around the globe.
What Do Our Clients Say About Us
Arcadia Consulting Limited
Wristcheck Exchange Limited
Meego Technology Limited
Frequently Answered Questions
When should you outsource your payroll process?
Outsourcing payroll processes lets professional payroll service providers handle all your payroll, and even possibly HR-related tasks. Doing so frees up resources for more strategic tasks that can ultimately affect a company’s bottom line, as repetitive tasks will no longer require hours of attention from a company’s key management.
When considering outsourcing a payroll process, companies should examine their internal resources. What is my in-house capability? Is my payroll staff familiar with local tax and labor laws? Does my payroll contain confidential information that I’d rather my internal payroll team not be privy to? If any of these questions make you consider outsourcing your payroll, then perhaps it is time to do so!
What is an Employee’s Compensation Insurance (“ECI”)?
Under Hong Kong’s Employees’ Compensation Ordinance (“ECO”), no employer shall employ any employee unless the company has an insurance policy in place to cover any potential injuries or liabilities incurred in respect of all their employees. Employers who fail to comply with the ECO to secure an insurance cover are liable to a maximum fine of HKD 100,000 and imprisonment for two years.
According to the Hong Kong Labour Department, employers should follow the minimum insurance cover when taking out employees’ compensation insurance:
No. of Employees: Amount of Insurance Cover per event
Not more than 200: Not less than HKD100 million
More than 200: Not less than HKD200 million
As it is the employer’s responsibility to ensure that adequate coverage is available for their employees’, it is recommended to notify an insurer when developments or issues arise.
What is the process of obtaining Employee’s Compensation Insurance (ECI)?
According to session 40 of the Employee’s Compensation Ordinance, Companies should prepare their ECI before hiring any employees. Companies should consult a List of ECI issuers for a qualified ECI.
After decided the insurance provider, companies can prepare the following items to fasten the procedures:
- A detailed declaration on the annual earnings and job duties of individual employees;
- The usual work locations of employees;
- A specific list for those who are required to work outside Hong Kong or take overseas business trips;
- A specific list for any work that is sub-contracted to subcontractor and stating clearly whether the employees of the subcontractor are covered by the policy
After taking out employees’ compensation insurance policy, the employer is required to display, in a conspicuous place on each of his premises where any employee is employed, a notice in both English and Chinese, showing the details of the policy.
How can FastLane help with ECI registration?
FastLane is a professional firm that offers a wide range of corporate and HR outsourcing services for your business starting in 2013. We can provide our experience and expertise to ensure that businesses do not need to dedicate excessive resources to find the best ECI program and handle the registration process. We make the process easy to manage which allows our clients to focus on their key revenue-driving activities.
How do I enroll in an MPF scheme?
According to the MPFA, both full-time and part-time employees are covered by the MPF system and it is the employer’s responsibility to enroll their employees in an MPF scheme within the first 60 days of their employment. To do so, employers should consult the MPFA’s List of MPF Approved Trustees for qualified MPF schemes. The employer, upon selecting one or more of the MPF schemes available on the market, should offer them to their employees.
Self-employed individuals must also enrol themselves into an MPF scheme within 60 days after becoming self-employed. However, exempted persons are not required to do so.
What are the key discrimination laws in Hong Kong?
The laws include:
- Sex Discrimination Ordinance (SDO): This ordinance prohibits unlawful discrimination in employment on basis of sex, marital status, pregnancy or parental status.
- Disability Discrimination Ordinance (DDO): Such law forbids any form of discrimination based on disability in the workplace.
- Family Status Discrimination Ordinance (FSDO): This ordinance bans discrimination in employment on the basis of family status as defined by whether or not one is married, has children or is pregnant.
- Race Discrimination Ordinance (RDO): Under this ordinance, it is unlawful to discriminate in respect of employment in terms of race, colour, descent, national or ethnic origin.
What is the probation period in Hong Kong?
No specific provision. The common practice for probation period is 1-3 months.
What are the conditions and calculations for termination of employment?
During probation, for example, an employer may give a notice of termination, where the conditions vary depending on the length of employment.
Upon termination, there are requirements of MPF, tax, and various payments.
What are the guidelines for statutory annual paid leave?
Employees working 18 hours per week for 4 consecutive weeks, employed for at least 3 months, can avail annual leaves.
Entitlement ranges from 7-14 days based on years of service.
What is our fee for payroll services?
We charge a setup and monthly processing fee in accordance with our clients headcount. Employees will only be counted towards the headcount when they are onboarded. Payroll, MPF calculations, tax administration and related off-boarding / termination filing services are included in our monthly fee. Other advisory fees are based on fixed fee quotations on a case-by-case basis.
What is the Mandatory Provident Fund (MPF) scheme?
The mandatory provident fund (MPF) scheme was introduced on the 1st of December, 2000, making it compulsory for all companies to enroll employees aged 18-65 within the first 60 days of employment. Effective May 1, 2025, the offsetting mechanism will be abolished thereby disallowing employers to make deductions from MPF contributions that ought to be given as the separation or long service payment.
What is Hong Kong’s stance on health insurance and how do I enroll my employees in one?
Unlike ECI which is mandatory in Hong Kong, health insurance is not. The decision on whether or not to provide employees with health insurance lies with the employer. Despite not being mandatory, the vast majority of Hong Kong businesses provide health insurance to their employees, though the level and extent of the coverage varies greatly. Health insurance plans can be purchased for a group of individuals from providers.
Hong Kong health insurance schemes generally provide coverage for the following categories:
- Worldwide evacuation
- Hospital / Inpatient
- Outpatient
- Dental
What are the standard working hours in Hong Kong?
There is no law in Hong Kong that sets a maximum number of working hours, the standard working hours are 8 hours per day.
What is the minimum wage in Hong Kong?
Effective from 1 May 2023, the minimum wage shall be HK$40 per hour.
What is the retirement age in Hong Kong?
The common retirement age is 65 years old.
Do you assist in work visa applications?
FastLane Group can assist clients in applying to the various visa schemes offered by the Hong Kong Government. We have obtained extensive experience assisting entrepreneurs, start-ups, and SMEs in the visa application process. If you require assistance navigating the complex visa process, FastLane can offer guidance to improve your chance of a successful application.
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