HR and Payroll Services in Malaysia
FastLane Group provides local and cross-border payroll and HR solutions that comply with diverse country regulations. With our expertise in navigating worldwide HR and payroll scenarios, you can trust us to maintain compliance with local statutes.
Streamline your global enterprise’s HR process with cloud-based solutions, benefiting from advanced systems and best practices to ensure accuracy and efficiency. Focus on your core activities and achieve efficient workforce management with Fastlane Global.
Why Choose Us 
Stay compliant at all times
Take advantage of the FastLane Group’s professional knowledge to stay on top of your Hong Kong employer obligations.
Focus on growing your business
Let us handle your complicating and time-consuming HR & Payroll process for you, dedicate more time to growing your business.
Reduce Costs
Enjoy a full HR and Payroll team without having to build this team yourself.
Cloud-based Systems
Let us manage your Payroll and HR obligations online completely.
We offer a wide range of comprehensive payroll packages
Payroll Management
- A Deliciated HR Specialist
- Payroll Software Setup & Implementation
- Employees’ Onboarding and Offboarding
- Monthly Payroll Calculation
- Employee Salary Payment Arrangements
- Employees Expenses Reimbursement
- EPF Contribution Calculation for Employer and Employees
- Payslips Creation and Distribution
- Leave Records Management
- Monthly Payroll Report
- Maintenance of Employees’ Personal Records
- Employer’s Tax Return Filing
Malaysia salaries tax advisory
- Preparation and submission of individual tax returns
- Personal salary tax filing
- Salary tax advisory
HR administration and support
- Employee Socso enrollment
- Employee Provident funds enrollments
- Employees’ medical insurance schemes enrolments
- Advisory for employment regulation compliance
- Work Visa Application Assistance
KWSP Administration Services
- Authorization to act on behalf of the employer
- Compile a monthly summary
- Provide a monthly EPF remittance statement for submission
- Employee enrolment, termination, and contribution arrangement
We utilize the following online payroll tools
Talenox
Talenox is a cloud-based HR software that is designed to manage tasks related to payroll and leave and was nominated as Best Payroll Software by HRM Asia. Being able to fully integrate with platforms such as Xero and coming with an easy set-up process, Talenox is an efficient way for companies to streamline their HR processes.
Trusted by 1000+ business owners since 2013
Grana
“FastLane have supported our capital raising round by advising and building our financial models, setting up Xero and Unleashed inventory systems, so we can focus on growing our business.”
Nanoleaf
“FastLane is the perfect fit for startups that are looking for flexibility, trustworthy consulting, and someone that is willing to work with you to grow the business together.”
Soundbrenner
“FastLane has allowed us to spend less time on these parts of the business, and hence contributed to our successes in becoming a global music technology brand.”
Frequently Answered Questions
If you’re a small business or startup. Small businesses and startups often don’t have the time or resources to manage payroll in-house. Outsourcing can be a great way to free up your time and resources so you can focus on other aspects of your business.
If you have a large number of employees. If you have a large number of employees, managing payroll can be a complex and time-consuming task. Outsourcing can help you reduce the administrative burden of managing payroll and free up your time to focus on other tasks.
If you’re expanding into new markets. If you’re expanding into new markets, you may need to comply with different payroll laws and regulations. Outsourcing can help you ensure that your payroll is compliant with all applicable laws and regulations in each market.
If you’re experiencing payroll problems. If you’re experiencing payroll problems, such as errors or late payments, outsourcing can help you get your payroll back on track.
A professional Payroll Administrator proficient in payroll and employment laws in Malaysia makes sure that the company complies with any legislative changes at all times. Engage payroll-related operations to an outsourced enables business organizations to save both time and resources for payroll operations.
Cloud-based / online payroll software offers a diverse range of benefits not commonly found in traditional payroll systems. Very simply, users of a cloud-based payroll software can enjoy cost advantages, increased efficiency, improved financial control and can devote more time and resources to business driving activities.
FastLane Group charges a setup and monthly processing fee in accordance with our clients headcount. Employees will only be counted towards the headcount when they are onboarded. Payroll, EPF calculations, tax administration and related off-boarding / termination filing services are included in our monthly fee. Other advisory fees are based on fixed fee quotations on a case-by-case basis.
Pertubuhan Keselamatan Sosial (PERKESO) is the Malay name for the Social Security Organisation (SOCSO). It is a government agency in Malaysia that provides social security protection to employees and their dependents.
SOCSO contributions are mandatory for all employers and employees in Malaysia. The contribution rate may refer to Perkeso Rate of Contribution.
The EPF (Employees Provident Fund) is a mandatory saving scheme for employees in Malaysia. The EPF scheme provides a number of benefits, including retirement savings, housing loans, and education loans.
Employees contribute 11% of their monthly salary to the EPF, while employers contribute another 12% or 13% of the salary, depending on the statutory contribution rate. The statutory contribution rate is the minimum contribution rate that employers and employees are required to pay to the EPF. However, employers and employees may choose to contribute more than the statutory contribution rate.
To become a registered employer with the EPF, you will need to provide the following information:
- Your company’s name, address, and contact details
- Your NRIC number
- The names and NRIC numbers of your employees
You can register as an employer online through the KWSP website.
Once you have registered, you will be issued a KWSP registration number. Once you have a login, you can start registering your employees.
To register an employee, you will need to provide the following information:
- The employee’s name
- The employee’s NRIC number
- The employee’s basic salary
You can register your employees online through the KWSP website.
Currently, there is no compulsory health insurance by the Malaysian government. However, there is a government-run health insurance program called Malaysian Family Health Protection Scheme (MySalam). This scheme provides basic health insurance coverage to all Malaysian citizens and permanent residents.
When building and managing a team, Malaysian employers must take into consideration the various regulations surrounding employment. We recognize that staying up to date with Malaysia’s continuously developing statutory employment requirements is a time-consuming and tedious task. FastLane Group can provide updates on any regulatory developments and can advise on how best to navigate and adhere to your business’ employer responsibilities.
FastLane Group can assist clients in applying for the various visa schemes offered by the Malaysian government. We have extensive experience assisting entrepreneurs, startups, and SMEs in the visa application process. FastLane Group can also help you apply for an overseas work permit. If you require assistance navigating the complex visa process, we can offer guidance to improve your chances of a successful application.
It is important to comprehend payroll in Malaysia as it helps you calculate your wage accurately, pays salaries on time, and ensures that labor laws are adhered to. Understand Malaysian Payroll and Manage Staff with Confidence which covers accounting, bonuses, remuneration, contributions to EPF, SOCSO, taxes & maintenance of accurate records.
- Comply with regulations: It helps businesses pay proper salary to workers on time, with correct deductions for EPF, SOCSO and PCB.
- Boost employee engagement: By remunerating employees correctly and punctually, firms demonstrate to their employees that the company value their work thus resulting in higher employee satisfaction and involvement.
- Improve bookkeeping: Tracking payroll expense would enable any business know its financial health by evaluating its cash flow.
The Employment Act (1995) governs payroll in Malaysia. However, it has specific exemptions and doesn’t apply to Sabah and Sarawak.
Employers are responsible for monthly income tax deductions and should be well-versed in mandatory contributions to institutions like EPF, SOCSO, EIS, and HDRF.
Inadequate record-keeping: These may result in late payments, missed payments and non-compliance issues.
Incorrect setup of the payroll system: Such issues include employees being paid the wrong amount as well as employees being deducted at the wrong rate for tax purposes.
Neglecting the employee experience: The dissatisfaction of an employee might result in employee dissatisfaction and turnover.
- This simplifies payroll by automating processes and ensuring precision in calculations.
- Enables effective management of work time and work shifts.
- Facilitates easy access to digital record-keeping.
- Stay informed about the latest legislative changes.
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