NNC1 Form: Incorporating Hong Kong Limited Companies with FastLane
The NNC1 form is one of the three mandatory document that must be submitted to the Hong Kong Companies Registry when incorporating a new company (others being the articles of association and the business registration notice). NNC1 provides key details about the company, including its name, share capital, registered office address, and information about its directors and company secretary.
Two types of NNC1 forms (NNC1 and NNC1G) are used for incorporating companies in Hong Kong but they serve different purposes. Additionally, a NN1 form needs to be filled for a non-Hong Kong to incorporate in Hong Kong.
Our team at FastLane can guide your businesses through this process, offering expert support to streamline your incorporation journey.
When Should You Fill in the NNC1, NNC1G or NN1?
For company registration in Hong Kong, there are two main types of companies:
Company limited by shares – Fill NNC1
This is the most common type, where ownership is divided into shares and shareholders’ liability is limited to their share contributions. It’s ideal for businesses seeking flexibility and capital growth.
Company limited by guarantee – Fill NNC1G
Company limited by guarantee is typically used for non-profits and charities. It has no share capital; instead, members guarantee a specific amount if the company is wound up, limiting their liability to that amount.\
Non-Hong Kong Company Application – Fill NN1
For a non-Hong Kong company to incorporate as a limited entity in Hong Kong, you will need to provide the NN1 form and the business registration notice.
NNC1 Form Information Required
When completing the NNC1 Form, you’ll need to provide the following details:
- Company Name: Enter the proposed English and Chinese names, matching the Articles of Association.
- Company Type: Choose between Private or Public; typically, “Private” is selected.
- Registered Office: Provide the company’s proposed Hong Kong office address and email.
- Presentor’s Reference: Include fax and telephone numbers for notification of certificate collection.
- Share Capital & Initial Shareholdings: Specify share class (e.g., ordinary, preference).
- State the total number of shares, currency, and capital to be subscribed.
- Indicate the amount paid up or unpaid on the shares issued.
- Founder Member: Must have at least one share; specify rights attached to shares (e.g., voting, dividends).
- Founder Member Details: Provide name, address, country/region, and share capital subscription.
- Company Secretary (Natural Person):mInclude name (in English and Chinese), previous names/aliases, address, email, and HKID/passport number.
- Company Secretary (Corporate):mProvide name (in English and Chinese), address, email, and CR registration number.
- Directors (Natural Person): Include name (in English and Chinese), previous names/aliases, residential address, email, and HKID/passport number.
- Signing directors must sign the Consent to Act as Director; others can sign the NNC1 form or submit Form NNC3 within 15 days of incorporation.
- Directors (Corporate): Provide name (in English and Chinese), address, email, and CR registration number.
- Check the box for delivering Form NNC3 if applicable.
- Director Requirements: Private companies need at least one natural person as a director.
- Public companies require at least two directors, all of whom must be natural persons.
- Directors should review the “Guide on Directors’ Duties” from the Companies Registry.
- Founder Member Signature: The founder member must sign the NNC1 form.
NNC1G Form Information Required
When completing the NNC1G Form, you’ll need to provide the following details:
Company Information
- Proposed English and/or Chinese company name
- Type of company (limited by guarantee or unlimited)
- Nature of business
- Registered office address in Hong Kong
- Contact information (email and phone)
Guarantee/Share Capital Details
- If limited by guarantee: Number of members and their liability
- If unlimited with share capital: Details of shares, classes, and initial shareholdings
Founder Member(s) Details: Names, addresses, and other identifying information
Company Secretary Details: Name, Hong Kong correspondence address, identification, and TCSP license (if applicable)
Director(s) Details: Names, correspondence addresses, identification, and consent to act as director
Important Declarations
- Consent to act as director (from each director)
- Statement of founder member (certifying the accuracy of information)
Additional continuation sheets may be needed if there are multiple founder members, company secretaries, or directors.
NN1 Form Information Required
When completing the NN1 Form, you’ll need to provide the following details:
Section 1: Company Name
Section 2: Place of Incorporation: State the country or jurisdiction where the company was originally incorporated.
Section 3: Principal Place of Business in Hong Kong
- (a) Date of Establishment: Provide the date when the company first established a place of business in Hong Kong.
- (b) Address: Give the full address of the company’s primary business location in Hong Kong.
- (c) Email Address: Provide the company’s email address for correspondence.
- (d) Hong Kong Contact Telephone Number: Give the company’s contact phone number in Hong Kong.
Section 4: Offices in the Place of Incorporation
Section 5: Authorized Representative in Hong Kong
Section 6: Company Secretary
Section 7: Director
Section 8: Company Constitution Documents
- Provide the name of the company’s charter, statutes, memorandum and articles of association, or other documents that define its structure and operations.
Section 9: Certificate of Incorporation
- Provide the name of the company’s certificate of incorporation or any equivalent document that proves its legal existence.
Section 10: Accounts
- A. If applicable, provide details of the company accounts being submitted and the accounting period they cover.
- B. If no accounts are being submitted, check the appropriate box explaining why (e.g., not required by law or the company is newly incorporated).
Additional Sheets
- Use continuation sheets (A, B, C, D, E, or F) if there are multiple authorized representatives, company secretaries, or directors.
- Use the PI-NN1 sheet to provide the full identification numbers and usual residential addresses of the authorized representatives, company secretaries, and directors who are natural persons. This information will be kept confidential.
Submission
Place all PI-NN1 sheets at the end when submitting the form.
What Do Our Clients Say About Us
Working with FastLane Group has been a game-changer for our company. Their attention to detail and meticulous approach during our statutory annual Audit and Tax filing exercise has provided us with a clear understanding of our financial position and Hong Kong Reporting Framework. The team at FastLane Group is not just knowledgeable, but also approachable and friendly. They have made the accounting process less intimidating for us and have been patient in explaining complex financial concepts in a way that is easy to understand
My husband and I run a small company, and have been looking around for firms that could provide business services. We have hired Fastlane group as our accountants. The team have been readily available to answer any questions I have had, and continue to deliver. Thank you Renci for the amazing and timely customer service! Definitely recommend their service for those who are looking for tailored needs.
I am very satisfied with the high-quality professional services provided by Fast Lane. They have a very robust and efficient team that offered different types of advice I might not be aware of starting my first company. Every staff I engaged with is knowledgeable and experienced in their profession. They are also responsive and patient to all my many inquiries. Their overall services are exceeding my expectation.
Frequently Asked Questions (FAQ) about NNC1 Form Hong Kong
What Happens After Submitting the NNC1 Form?
After submission, the Companies Registry will review the form. Once approved, your company will be officially incorporated, and you will receive the Certificate of Incorporation.
How Long Does It Take to Process the NNC1 Form?
The processing time typically ranges from 4 to 7 working days, depending on the completeness of the form and the workload at the Companies Registry.
Can the NNC1 Form be Filed Online?
Yes, the NNC1 form can be filed online through the Companies Registry’s electronic filing system, which FastLane Group can manage for you.
What are the Fees Associated with Filing the NNC1 Form?
The fees vary depending on the company’s share capital and other factors. FastLane Group offers transparent pricing with no hidden costs.
Join thousands of small business owners who build business with FastLane
See what running a business is like with FastLane on your side. Choose a time to chat with our experts.