Company Secretarial Services in Hong Kong
Since 2013, FastLane is recognized as one of the most reliable and skilled company secretary firm in Hong Kong.
We are a Hong Kong licensed Trust Corporate Services Provider, TCSP Licensee (No. TC007714), and our dedicated team provides company secretary services for businesses of all sizes across Hong Kong and the Asia-Pacific region.
Best Company Secretary Service in Hong Kong Trusted by over 1000+ businesses
Why Every Hong Kong Company Needs a Company Secretary
A good Company Secretary plays a vital role in establishing a strong business foundation. Here’s why:
- Legal requirement under the Companies Ordinance: Every Hong Kong-registered company must appoint a company secretary under the Companies Ordinance (Cap. 622). Operating without one can lead to penalties, disqualification of directors, and other legal consequences.
- Compliance risk and penalties: A company secretary ensures timely filing of annual returns, maintenance of statutory registers, and submission of required forms. Missing deadlines or submitting incorrect information can result in fines and compliance issues.
- The bridge to authorities: The company secretary acts as the official communication channel between your business and Hong Kong authorities, managing government correspondence, shareholder notifications, and statutory updates.
Don’t let administrative burdens slow down your business growth. Partner with a trusted Hong Kong Company Secretary and gain the confidence to focus on what matters most!
Get Started NowShould You Outsource Your Company Secretary?
There are many factors to consider before outsourcing your company secretary.
- How large is your organization? If there aren’t frequent corporate activities, and the number of shareholders are few, you might consider simply doing it yourself.
- Your Business Plans – Will you foresee frequent changes in your company’s internal structures?
- Your Own Resources – Are there other pressing projects that require your attention? Rather than dwelling on mundane company secretary work, spending your time on marketing or recruitment might benefit your business better.
Choose FastLane To Be Your Company Secretary
TCSP-licensed & profession-led team
We are a licensed Trust or Company Service Provider (No. TC007714) ensuring every action meets statutory and professional standards.
Dedicated account manager
You’ll have a single point of contact who understands your business, responds promptly, and manages all filings and updates.
Proven track record
Since 2013, we’ve supported over 1,000 businesses across Hong Kong and the Asia-Pacific region — from startups to cross-border enterprises.
Cost and time efficiency
Outsource your company secretarial work to eliminate hiring costs and free your resources for growth-focused activities.
Scope of Company Secretarial Services
- Acting as your named company secretary
- Preparing and filing statutory forms to the Companies Registry and IRD
- Maintaining statutory registers (members, directors, charges)
- Preparing notices, agendas, and minutes for board and shareholder meetings
- Coordinating and documenting Annual General Meetings (AGMs)
- Appointment or resignation of directors and company secretaries
- Change of company name, registered office, or business nature
- Share allotment, transfer, and capital restructuring
- Amendments to Articles of Association
- Reduction or increase of share capital
- Use of our Hong Kong address as your registered office
- Mail handling, scanning, forwarding, and storage
- Prompt action on government notices to avoid late filing penalties
- Acting as your Designated Representative under the Companies Ordinance
- Maintaining and safeguarding your SCR
- Ensuring timely updates and availability for inspection by authorities
- Filing Form IR1263 with the Inland Revenue Department
- Preparing and submitting NDR1 and supporting documents to the Companies Registry
- Coordinating full compliance clearance before closure
Our Company Secretary Services Pricing
Registered Office Address Services
From HK$3,550 / Year
Compliance Calendar & Checklist
Staying compliant in Hong Kong requires careful tracking of statutory deadlines and corporate changes throughout the year. As part of our company secretarial services, FastLane ensures you meet all filing obligations on time, avoiding penalties and maintaining good corporate standing. You can also download our free compliance calendar for quick reference.
Annual Compliance Deadlines
These filings occur every year and are critical for maintaining your company’s active status:
| Filing / Event | Description | Deadline |
| Annual Return (Form NAR1) | Report company details to the Companies Registry. | Within 42 days after incorporation anniversary. |
| Business Registration Renewal | Renew business registration certificate (annual or 3-year). | Before expiry date. |
| Annual General Meeting (AGM) | Required if stated in Articles of Association. | As specified in Articles. |
| Profit Tax Return | Submit to Inland Revenue Department. | Based on IRD’s issuance date. |
Common Trigger Events & Filings
These occur when there are changes in your company structure, governance, or operations:
| Filing / Event | Description | Deadline |
| Change of Director/Secretary (Form ND2A) | Notify Companies Registry of appointment or resignation. | Within 15 days. |
| Change of Registered Office (Form NR1) | Update registered address. | Within 15 days. |
| Change of Company Name (Form NNC2) | Register a new company name. | Within 15 days. |
| Share Allotment (Form NSC1) | Notify share issuance. | Within 1 month. |
| Significant Controllers Register Update (Form NR2) | Record changes in controllers. | Immediate + file NR2. |
| Company Deregistration (Form NDR1 + IR1263) | Apply for deregistration and tax clearance. | Before cessation completion. |
Precision, Compliance, Success
Choose FastLane Group for Your Company Secretary Needs in Hong Kong
Get Started Now
From Start to Success, We Ensure a Smooth, Efficient, and Hassle-Free Transition.
Transfer to FastLaneMeet Our Team
Our experienced team specializes in delivering efficient and reliable company secretary services for businesses. We prioritize clear communication and streamlined processes to ensure your company is established and managed with the utmost ease and professionalism.
What Do Our Clients Say About Us
Rapture Fine Wines
Ba&sh Asia
Vinterra Wines
Frequently Answered Questions
Is a company secretary mandatory in Hong Kong?
Yes. Under the Companies Ordinance (Cap. 622), every Hong Kong-registered company must appoint a company secretary. Failure to do so can result in fines and compliance issues.
How Can FastLane’s Services Benefit Startups in Hong Kong?
FastLane’s company secretary services are particularly beneficial for startups by:
Streamlining administrative tasks, saving time and resources
Providing expert compliance guidance
Reducing the risk of penalties due to missed deadlines
Can I be my own company secretary? Who qualifies?
If you are the sole director of your company, you cannot act as its company secretary. The role must be filled by a Hong Kong resident or a corporate body with a registered office in Hong Kong.
What Is the Process for Incorporating a Company in Hong Kong with FastLane?
FastLane makes incorporation simple and efficient by:
Offering ongoing company secretary services post-incorporation
Preparing and filing required documents
Providing a registered office address
How Do I Transfer My Company Secretary Services to FastLane?
Switching to FastLane is straightforward. Our team will:
- We liaise with your current service provider to retrieve all necessary records.
- Handle the transfer of responsibilities and paperwork.
- Ensure a smooth and hassle-free transition for your business.
How can I get started with FastLane’s company secretary services?
To work with FastLane, you can visit our website and fill out a contact form or call our office directly and schedule a consultation to discuss your business needs.
What does a company secretary do?
A company secretary ensures your business complies with statutory requirements — maintaining registers, filing annual returns, preparing meeting documents, and acting as the liaison with government authorities.
What’s included in FastLane’s annual package?
Our annual package includes acting as your named company secretary, filing annual returns, maintaining statutory registers, and providing compliance reminders. Additional services such as corporate changes or share allotments can be added as needed.
Join thousands of small business owners who build business with FastLane
See what running a business is like with FastLane on your side. Choose a time to chat with our experts.