In Hong Kong the Certificate of Continuing Registration (the Good Standing Certificate) is equivalent to Certificate of Good Standing. This certificate issued by Companies Registry, is legal evidence that the company has been validly registered. This article focuses on the subject of what is a Certificate of Good standing or Certificate of Continuing Registration, how it is issued and what businesses should have it.
Content Outline
Key Takeaways
Definition and Purpose
A Certificate of Good Standing (also called Certificate of Continuing Registration) proves a company’s legal existence and compliance with the Hong Kong Companies Registry.
Who Needs It and When
Commonly required when opening a bank account, expanding overseas, applying for loans, bidding for contracts, or undergoing KYC/due diligence processes.
What It Includes
Contains essential details such as company name, incorporation date, registration status, and confirmation of legal standing, signed by the Companies Registry.
How to Apply
Can be applied for online via the Companies Registry’s Cyber Search Centre or in person; typically processed within 6 business hours.
Why It Matters
While not needed for daily operations, the certificate boosts credibility, facilitates global business opportunities, and supports trust with stakeholders.
What Is a Certificate of Good Standing in Hong Kong?
A Certificate of Good Standing is an official document issued by the Companies Registry of Hong Kong that confirms a company’s legal existence and compliance status. It serves as proof that a business is properly incorporated and has not been dissolved, struck off, or wound up. The Certificate of Good Standing does not replace the Certificate of Incorporation. While the latter is essential to establish a company, the former is used to prove ongoing compliance and active status.
This certificate is applicable to:
- Local Hong Kong limited companies
- Non-Hong Kong companies registered under the Companies Ordinance
Certificate of Good Standing vs. Certificate of Continuing Registration
Although the names are different, the Certificate of Good Standing and the Certificate of Continuing Registration refer to the same official document issued by the Hong Kong Companies Registry.
| Aspect | Certificate of Good Standing | Certificate of Continuing Registration |
| Name Usage | Common in international contexts | Often used locally |
| Legal Value | Identical | Identical |
| Issued by | Companies Registry | Companies Registry |
Both certificates confirm that:
- The company is still registered and active under the Companies Ordinance
- It has not filed for dissolution or cancellation
- It is in compliance with the Registry’s filing requirements
This document is widely accepted by banks, investors, government agencies, and international institutions as verification of a company’s legal standing.
Learn more about registering a business in Hong Kong here.
Learn more business structures in Hong Kong here.
What Information Is Included in a Certificate of Good Standing?
A Certificate of Good Standing issued in Hong Kong contains key legal and registration details about a company. These include:
- Company name as registered with the Companies Registry
- Date of incorporation or registration
- Confirmation that the company has not been dissolved, wound up, or struck off
- Statement that the company is still listed on the Companies Register
- Verification that the company was incorporated under the Companies Ordinance
- Official signature from an authorised officer at the Companies Registry
This certificate serves as credible proof of a company’s ongoing existence and good legal standing, making it especially useful for cross-border transactions, tender submissions, and banking or legal verification processes.
When Do You Need a Certificate of Good Standing in Hong Kong?
A Certificate of Good Standing is not required for everyday business operations, but it becomes essential in specific circumstances where proof of a company’s legal status and compliance is needed. These are the common scenarios where this certificate is required:
Opening a Business Bank Account
Most banks in Hong Kong and overseas require a Certificate of Good Standing as part of their due diligence process to confirm the company is active and in good legal standing.
Expanding Your Business Overseas
When registering your Hong Kong company as a foreign entity in another jurisdiction, local authorities often request this certificate as evidence of your company’s legal existence in its home jurisdiction.
Applying for Business Loans or Corporate Credit
Financial institutions may require this document to assess the credibility and status of your company during credit evaluations.
Tender Submissions or Contract Bidding
Some government and private sector tenders require the certificate to validate that your company is active and compliant.
KYC and Due Diligence Procedures
Whether dealing with investors, legal firms, or potential partners, the certificate may be requested during onboarding or verification processes.
How to Obtain a Certificate of Good Standing in Hong Kong
Obtaining a Certificate of Good Standing (also known as a Certificate of Continuing Registration) in Hong Kong is a straightforward process. You can apply either online or in person through the Companies Registry.
Step-by-Step Application Process
Online Application via the Cyber Search Centre:
- Visit the Companies Registry Cyber Search Centre.
- Search for your company record and choose the option to apply for a Certificate of Continuing Registration.
- Complete the payment and submit your request.
- Choose your preferred delivery method:
- Pick-up at the Public Search Centre
- Courier or postal delivery (additional fees apply)
In-Person Application:
- Go to the Public Search Centre, located on the 13th Floor, Queensway Government Offices, 66 Queensway, Hong Kong.
- Submit the request form and make payment.
- You must collect the certificate in person for applications submitted this way.
Processing Time
The certificate is typically ready for pickup or dispatch within 6 business hours, excluding weekends and public holidays. For delivery by post or courier, delivery time depends on the carrier, and the Companies Registry does not control the external transit timeline.
Fees
Application fees vary depending on delivery method and urgency. Check the Registry website for the most up-to-date pricing.
Required Documents
No additional documentation is required if the company is already registered and in good standing. Ensure all company filings are up to date before applying.
Final Thoughts: Is It Worth Getting a Certificate of Good Standing?
A Certificate of Good Standing is more than just a formality. It is an official proof that your business is active, compliant, and legally recognized in Hong Kong. While it’s not required for daily operations, it plays a strategic role in building trust and unlocking opportunities, especially when dealing with banks, overseas authorities, and corporate partners.
Some key benefits are:
- Confirms legal status and compliance
- Enhances your credibility with financial institutions and regulators
- Essential for overseas expansion and cross-border business activities.
- Supports tender applications and investor due diligence
If your business is planning to scale, secure funding, or expand internationally, obtaining a Certificate of Good Standing is a smart investment in your company’s reputation and operational readiness.
How FastLane Group Can Help
Navigating Hong Kong’s compliance landscape can be overwhelming. As a leading corporate services provider in Hong Kong, FastLane Group helps businesses simplify every step of the process whether you’re applying for a Certificate of Good Standing, incorporating a new company, or managing ongoing statutory requirements. Our team of expert provide:
- Expert company secretaries support
- Ongoing compliance management support
Contact us now to streamline your corporate compliance journey.
