When starting a company in Hong Kong, incorporation is not enough to start operations. A specific business license is required depending on the nature of the businesses. Whether you are launching a restaurant, financial service firm or an import/export operation, getting the right business license is crucial to stay in compliance and to avoid penalties. In this guide, we will break down how to get a business license in Hong Kong, which industries need what kind of license and what steps you need to take to obtain a right business license for your business.
Key Takeaways
Business License vs. Business Registration Certificate (BRC)
A Business License is industry-specific and grants permission to operate, while the BRC is a mandatory registration for all businesses with the Inland Revenue Department for tax purposes.
Step-by-Step Process for Obtaining a BRC
To operate legally, businesses must first register their company, prepare documentation, apply via eTAX or in person, pay the fee, and receive the BRC within 1–2 working days.
Industry-Specific Licenses Are Mandatory
Many industries such as F&B, finance, travel, and education—require additional licenses from specific regulatory bodies like the FEHD, SFC, and Education Bureau to operate legally.
Intellectual Property Protection Enhances Brand Security
Registering trademarks and safeguarding IP such as designs, patents, and copyrights is vital for long-term brand protection and competitive advantage in Hong Kong’s market.
Compliance Is Ongoing
Staying compliant involves keeping licenses current, monitoring regulation changes, maintaining documentation, and working with experts like FastLane Group for efficient, risk-free licensing support.
Business License Vs. Business Registration Certificate (BRC)
When setting up a company in Hong Kong, many entrepreneurs confuse a Business License with a Business Registration Certificate (BRC) which are two different requirements.
Business License is specific to the nature of your business activities. It grants permission to legally operate in regulated sectors such as food and beverage, education, finance and more. A Business Registration Certificate (BRC) is a mandatory document issued by the Inland Revenue Department (IRD) to all businesses operating in Hong Kong regardless of their industry. The BRS is essentially a tax registration that confirms your business is legally registered with the government.
Obtaining a necessary business license in Hong Kong is essential to operate legally and avoid penalties, fiend or even forced closure. Different industries are subject to specific licensing requirements to ensure regulatory compliance and protect both business owners and their clients.
How To Apply A Business Registration Certificate
One of the first legal requirements to set up a business in Hong Kong is to get a Business Registration Certificate (BRC) issued by the Inland Revenue Department (IRD). The BRC confirms your business is legally registered and allows you to conduct commercial activities such as trading, consulting, or providing services. Here is a step-by-step guide to help you through the process:
Step 1: Register Your Company in Hong Kong
You have to register your company with the Companies Registry before you apply for a BRC. Once your company is registered, you will receive your Certificate of Incorporation.
Step 2: Prepare the Documents Required
Prepare the necessary documents for submission including:
- A copy of the Certificate of Incorporation
- A copy of the Articles of Association
- Detailed information of your business nature, address, and ownership
For sole proprietors or partnerships, proof of identification documents and proof of business address may also be required.
Step 3: Submit Your Application via eTAX or In Person
You may submit the application online via the GovHK eTAX platform or in person at the Business Registration Office. Complete the relevant application form (Form IRBR1 for a new business).
Step 4: Pay the Registration Fee
After you submit, pay the registration fee required. Fees can be different depending on whether you apply for a one-year or three-year certificate. Make sure you made the payment on time.
Step 5: Get Your Business Registration Certificate
Once your payment and application have been received by the IRD, the BRC will then be issued within one to two working days. Your certificate will show the issue date and validity period (usually one year or three years).
Read Business Registration in Hong Kong: A Step-by-Step Guide
Common Business Licenses Required in Hong Kong
While the Business Registration Certificate (BRC) is the first step toward legalizing your business, the majority of Hong Kong businesses must also apply for industry-specific licenses depending on the nature of services they offer. These business licenses are regulatory requirements to ensure enterprises operate their activities in accordance with local law, industry standards, and public safety standards.
Some of the most commonly required business licenses in Hong Kong are:
- General Restaurant License
- Food Factory License
- Liquor License
- Travel Agent’s License
- Money Lenders License
- Employment Agency License
- Import/Export Licenses
- Education Bureau Certificate
- Lottery License
These licenses are issued by specialized regulatory authorities such as the Food and Environmental Hygiene Department (FEHD), Hong Kong Labour Department, Securities and Futures Commission (SFC), etc.If businesses fail to obtain the appropriate license, it can cost them fines, operation delay, or even business shutdown.
Industry-Specific Licensing Requirements
In Hong Kong, different industries have different regulatory frameworks. Here is the breakdown of essential licenses for key sectors:
1. Food and Beverage
- Food Factory License
If you’re in the business of manufacturing, preparing, or packaging food, you will need a Food Factory License. This license is regulated by the FEHD and ensures that your operations meet food hygiene and safety standards.
- General Restaurant License
To run a restaurant or eatery that serves cooked meals for on-site consumption, you will need a General Restaurant License. The FEHD issues this license to confirm that your establishment complies with safety, hygiene, and building regulations.
- Liquor License
If you are planning to serve alcoholic drinks at your restaurant or bar, you need to obtain a Liquor License from the Liquor Licensing Board. Keep in mind that this license comes with specific restrictions regarding operating hours and designated consumption areas.
- Restricted Food Permit
If you are selling certain high-risk foods like oysters, sashimi, sushi, or raw meat, a Restricted Food Permit is required. Businesses must adhere to additional health and safety standards to obtain this permit.
2. Financial Services
- Securities and Futures Commission (SFC) License
For companies engaged in regulated financial activities such as asset management, securities trading, or financial advising, obtaining the appropriate licenses from the SFC is essential.
- Money Lender License
If your business involves money lending or related services, you will need to apply for a Money Lender License through the Companies Registry, as mandated by the Money Lenders Ordinance.
- Money Service Operator (MSO) License
Businesses that offer currency exchange or money remittance services must secure a Money Service Operator License, which is regulated by the Customs and Excise Department.
3. Travel & Tourism
- Travel Agent’s License
To sell or arrange travel-related services such as transportation, accommodation, and tour packages, you will need a Travel Agent’s License. This license is issued by the Travel Agents Registry under the Commerce and Economic Development Bureau.
4. Education
- Certificate of Registration of a School
Any educational institution, whether it’s a tutorial center, language school, or full-time academic program, must register with the Education Bureau and obtain a Certificate of Registration. This ensures that the curriculum meets standards and that the premises are safe and suitable.
5. Employment Agencies
- Employment Agency License
The Labour Department provides this license to all institutions that offer job placement or recruitment services. The license is valid for a year and covers all categories of employment agencies which includes local job placements and foreign recruitment.
6. Import/Export Businesses
- Import/Export Licenses
The Trade and Industry Department issues licenses for businesses dealing with controlled goods such as firearms, pharmaceuticals, chemicals and food. Depending on how the product is classified, other permits may also be necessary..
7. Event Management & Entertainment
- Lottery License
Any organization that wishes to conduct a lottery raffle or any sort of an amusement contest involving giving away prizes must first acquire a Lottery License from OFNAA (office for film, newspaper and article administration).
- Amusements With Prizes License
This is required for game booths or entertainment venues that give out prizes for participation, especially during public events or festivals.
Intellectual Property Considerations in Hong Kong
Intellectual Property (IP) protection is a crucial step in commencing and establishing business in Hong Kong. IP not only keeps your brand name safe, but it also feeds your competitive edge in the marketplace. If you are launching a new product, developing creative content or growing a recognisable brand, securing your intellectual assets ensures long-term value and protection.
What Includes In Intellectual Property?
Intellectual Property refers to creations of the mind that are applied for commercial purposes. In Hong Kong, this includes:
- Trademarks – Logos, slogans, names and symbols used to identify your brand.
- Patents – Safeguarding inventions and technological innovation
- Copyrights – Protection for original artistic, literary, musical or computer software works.
- Designs – Unique visual appearances of a product.
- Trade secrets – Confidential business information, formulas or practices
Trademark Registration in Hong Kong
Trademark registration is among the best ways to protect your brand. In Hong Kong, it is dealt with by the Intellectual Property Department (IPD) Trade Marks Registry.
Trademark Registration Process
- Filing an application with the Trade Marks Registry.
- Payment of the application fee.
- Deficiencies checking – Ensures the application has formal requirements.
- Search and examination – Ensures no conflict with registered marks.
- Publication – The mark is placed for public objection.
- Granting of certificate – After successful registration, the trademark is registered for 10 years (renewable).
Benefits of Trademark Registration
- Exclusive rights to use your mark in Hong Kong.
- Legal protection against misuse, imitation or infringement.
- Better brand value and consumer recognition.
- Licensing and franchising opportunities
- Legal remedies including injunctions and claims for damages
Why IP Protection Is Important
Failing to protect your IP can lead to:
- Loss of market share due to brand imitation
- Legal disputes that can damage reputation and incur high costs
- Loss opportunities to expand into new markets or attract investors
Whether you’re a startup or an established enterprise, investing in intellectual property protection is a business strategy.
Learn Differences Between Business Registration, Company Registration, And Trade Mark Registration
Tips To Stay Compliant with Business Licensing Regulations
Staying compliant with Hong Kong’s business licensing requirements is an ongoing responsibility. Failing to do so can result in penalties, disruptions to operations, or even license suspension. Here are key tips to help your business remain fully compliant:
1. Keep Licenses and Permits Up to Date
Always monitor the expiration dates of your business licenses and renew them in a timely manner. Set reminders and maintain a calendar for regulatory deadlines.
2. Stay Informed Through Official Channels
Regulatory bodies such as the Securities and Futures Commission (SFC), Food and Environmental Hygiene Department (FEHD), and Hong Kong Monetary Authority (HKMA) regularly update licensing and compliance requirements. Subscribe to newsletters or alerts to stay current.
3. Maintain Accurate and Complete Documentation
Ensure all required documents are accurately prepared, updated, and stored. This includes licensing applications, business certificates, correspondence with authorities, and renewal notices.
4. Leverage Professional Services Firms
Partner with trusted corporate service providers who can manage ongoing compliance, notify you about regulatory changes, and ensure documentation is submitted correctly and on time. This reduces risk and allows you to focus on core business operations.
When Should You Seek Professional Help?
While some businesses can manage licensing requirements independently, certain situations may need professional assistance to avoid costly mistakes:
Complex Licensing Scenarios
Businesses requiring multiple licenses across different sectors (e.g., F&B plus alcohol sales) may face intricate regulatory overlaps best handled by experts.
Foreign-Owned Businesses
Overseas investors who are unfamiliar with Hong Kong’s legal framework can benefit significantly from local expertise to ensure smooth setup and compliance.
Businesses Expanding or Scaling Operations
If your business is growing and entering new sectors, regions, or service areas, you may need additional licenses or amendments to existing ones.
Fast and Efficient Processing
Working with a professional firm like FastLane Group can streamline your application and renewal processes, minimise delays, and ensure that all legal obligations are fulfilled accurately.
Conclusion
Securing the right business licenses is not just a legal formality, it is a strategic move to protect your operations, uphold your reputation, and build trust with customers and regulators. By understanding the types of licenses required, adhering to proper application procedures, and proactively maintaining compliance, you can position your business for long-term success in Hong Kong’s vibrant marketplace.
Need help navigating the licensing landscape? FastLane Group’s experienced company secretaries and business consultants are here to guide you every step of the way.
Contact us today and book a consultation with our team.
