1. Introduction
This Privacy Policy explains how FastLane Capital Limited and FastLane Consulting Limited (together, “FastLane Group”) collect, use, store, and protect your Personal Data in accordance with the Personal Data (Privacy) Ordinance (Cap.486) of Hong Kong (“PDPO”).
We are committed to safeguarding your privacy and ensuring that your Personal Data is handled responsibly and transparently when you visit our website, use our services, or interact with us.
By accessing our Platforms or providing your Personal Data, you acknowledge and agree to the practices described in this Policy.
We may update this Policy from time to time, and any changes will be posted on our website.
2. Your Consent
By providing your Personal Data to us, you consent to its collection, use, processing, and disclosure under this Privacy Policy.
If you provide Personal Data about another person, you confirm that you are authorised to do so and that the person has been informed of our Policy.
3. Definitions
For the purposes of this Privacy Policy:
- “Personal Data” means any data relating directly or indirectly to an individual from which it is practicable for the identity of the individual to be directly or indirectly ascertained.
- “Sensitive Personal Data” includes passport copies, identification documents, financial information, employment details, health information, or other sensitive information submitted for compliance, background checks, or service purposes.
- “Platforms” refers to our websites, online systems, and digital services.
- “Services” includes accounting, audit, taxation, corporate services, HR outsourcing, payroll, company secretarial services, consulting, employment facilitation, and all related services we provide.
- “You” or “Your” refers to any individual who interacts with us or provides Personal Data.
4. What Personal Data We Collect
Depending on your interaction with us, we may collect the following categories of Personal Data:
4.1 Contact Information
Name, phone number, email address, residential or office address.
4.2 Identification Information
HKID number, passport details, nationality, date of birth, gender.
4.3 Compliance & KYC Information
Information required under AML/CFT, tax regulations, or due diligence, including:
- identity documents
- proof of address
- source of funds
- PEP declarations
4.4 Financial & Billing Information
Bank account details, payment records, invoices, billing addresses, payroll information where necessary.
4.5 Employment & Business Information
Employer details, job title, CV/resume, education background, certifications, professional memberships.
4.6 Technical & Usage Data
IP address, device information, cookies, browser type, login logs, usage analytics.
4.7 Documents & Records
Contracts, corporate documents, filings, reports, and other materials shared for service provision.
4.8 Any Other Relevant Information
Information reasonably necessary for providing our Services or for legal compliance.
5. How We Collect Personal Data
Your Personal Data may be collected:
- Through forms, emails, phone calls, messaging applications, or in-person interactions
- Through our websites, digital platforms, and online submissions
- From employers, business partners, corporate clients, or authorised representatives
- From publicly available sources such as LinkedIn or public registries
- Through third-party tools or platforms used during service delivery
- During recruitment processes or marketing activities
6. How We Use Your Personal Data
We process Personal Data for the following purposes:
6.1 Service Delivery
To provide:
- accounting & audit services
- corporate secretarial services
- HR & payroll solutions
- tax & compliance services
- recruitment and employment services
- consulting, advisory, or related services
6.2 Client & Candidate Management
Communication, onboarding, profile creation, engagement management, and service coordination.
6.3 Legal & Regulatory Compliance
Including:
- fulfilling Hong Kong Companies Ordinance requirements
- AML/CFT compliance
- tax reporting
- responding to regulators or law enforcement
6.4 Internal Operations
- business planning and reporting
- data analytics and research
- improving service quality
6.5 Marketing (with your consent)
- newsletters
- updates
- promotional offers
- event invitations
We will not use your Personal Data for purposes not originally disclosed without your consent.
7. Disclosure of Personal Data
We may disclose Personal Data to:
7.1 Group Entities
Companies under the FastLane Group as needed for service delivery.
7.2 Third-Party Service Providers
Including IT providers, payment processors, background check partners, storage and cloud service providers.
7.3 Corporate Clients & Employers
When you apply for a job through us or receive services through your employer.
7.4 Professional Advisors
Lawyers, auditors, consultants, and industry specialists engaged to support our services.
7.5 Regulators & Government Authorities
To comply with lawful requirements, such as requests from:
- Companies Registry
- Inland Revenue Department
- Hong Kong Police Force
- Labour Department
- Other authorised bodies
7.6 Business Transactions
In cases of merger, acquisition, restructuring, or asset transfer.
We do not sell or trade your Personal Data.
8. Cross-Border Transfers
Your Personal Data may be transferred outside Hong Kong where required for service delivery (e.g., cloud storage, international clients).
Transfers will be conducted responsibly and in accordance with PDPO requirements.
9. Your Rights Under PDPO
You have the right to:
- Access your Personal Data held by us
- Correct inaccurate or incomplete data
- Request information about how your data is used
- Opt out of marketing communications
Requests may be subject to reasonable administrative fees permitted under the PDPO.
10. Data Security
We implement practical and reasonable safeguards to protect Personal Data from:
- unauthorized access or use
- accidental loss
- modification or disclosure
These include:
- access controls
- secure storage
- encryption where appropriate
- staff training
However, no system is completely secure, and risks inherent in data transmission remain.
11. Data Retention
We retain Personal Data only for as long as necessary to:
- fulfil the purposes for which it was collected
- meet legal, regulatory, or contractual requirements
- maintain business and audit records
Data that is no longer required will be securely deleted or anonymised.
12. Direct Marketing
We will only use your Personal Data for direct marketing with your explicit consent.
You may opt out at any time by contacting us.
13. Third-Party Websites
Our Platforms may contain links to external websites.
We are not responsible for the privacy practices or content of these external sites.
14. Contact Us
For data access, correction requests, or general inquiries, please contact:
FastLane Group
Email: hello@fastlane-global.com
15. Amendments
FastLane Group reserves the right to amend this Privacy Policy at any time. Updated versions will be posted on our website. By continuing to use our services, you acknowledge and accept the updated Policy.