Malaysia is embracing digitalization in its tax system, making online tax registration simpler and more efficient for both individuals and businesses. The e-Daftar system, provided by the Inland Revenue Board of Malaysia (IRBM) via the MyTax portal, allows taxpayers to register for a Tax Identification Number (TIN) entirely online. This digital process not only streamlines registration but also reduces errors, saves time, and provides convenient access to tax services anytime, anywhere eliminating the need for lengthy paperwork or in-person visits. In this blog, we will guide you through what e-Daftar is, who should register, the step-by-step registration process, and how to file your taxes online.
Key Takeaways
Complete Digital Tax Registration
The e-Daftar system by LHDN allows individuals and businesses in Malaysia to register for a Tax Identification Number (TIN) entirely online.
Simplified Process
Taxpayers can register via the MyTax portal, submit documents, and receive TIN approval within 3 working days — no in-person visits required.
Who Must Register
All income earners, companies, partnerships, LLPs, and employers under MTD must register through e-Daftar for compliance.
Required Documents
Each taxpayer category — individual, business, company, or trust — must prepare specific documents for smooth application processing.
Future of Digital Tax
Malaysia is expanding e-tax initiatives like e-Invoicing and ezHASiL filing to make tax compliance faster and more efficient.
What Is e-Daftar?
e-Daftar is Malaysia’s official online tax registration system provided by the Inland Revenue Board of Malaysia (IRBM) through the MyTax portal. It allows individuals and businesses to register for a Tax Identification Number (TIN) entirely online, eliminating the need for manual paperwork or in-person visits. The system is designed for a wide range of taxpayers, including:
- Individuals earning taxable income or operating a business.
- Businesses and companies that have not yet registered with IRBM.
- Employers who manage staff under monthly tax deduction schemes.
- Partnerships and Limited Liability Partnerships (LLPs) that require registration for income tax purposes.
By catering to all these groups, e-Daftar ensures that everyone liable for income tax can complete the registration process efficiently and securely.
Read: How To Check TIN in Malaysia via MyTax Portal TIN Search Service
Why e-Daftar Is Important
The e-Daftar system plays a critical role in modernising Malaysia’s tax administration. Its main purposes include:
- Streamlining tax registration: The online platform simplifies the entire process, guiding users step-by-step.
- Reducing errors: Digital submission minimizes mistakes that often occur in manual paperwork.
- Enabling digital tracking: Applicants can monitor their registration status online using a reference number.
Compared to traditional paper-based registration, e-Daftar offers several key advantages:
- Faster processing: Usually approved within 1–3 working days for complete applications; longer if manual review is required.
- Greater efficiency: Users can complete the entire registration from anywhere, anytime.
- Convenience: Uploading documents digitally removes the need to visit LHDN branches.
Overall, e-Daftar not only improves the taxpayer experience but also enhances operational efficiency for the IRBM, supporting Malaysia’s push toward a fully digital tax system.
Who Needs To Register On e-Daftar
The e-Daftar system is mandatory for all individuals and entities earning taxable income in Malaysia. This ensures compliance with the Inland Revenue Board of Malaysia (IRBM) regulations and allows taxpayers to obtain a Tax Identification Number (TIN) efficiently. Those who need to register include:
- Individuals: Anyone earning an income liable to tax, including employees under monthly tax deductions and self-employed persons or business owners.
- Businesses, Companies, Partnerships, and LLPs: Any entity that has not yet registered with the IRBM must create a tax file. This includes new businesses, companies employing staff, registered partnerships, and limited liability partnerships.
- Employers: Businesses or companies with staff under the Monthly Tax Deduction (MTD) scheme must register to manage employee tax filings and comply with IRBM reporting requirements.
By registering through e-Daftar, all these groups can streamline their tax obligations, track their application status online, and prepare for seamless e-Filing through the ezHASiL platform.
Step-by-Step Guide To Registering e-Daftar Online
Registering for a Tax Identification Number (TIN) via e-Daftar is a straightforward process. By completing the registration online through the MyTax portal, taxpayers can save time and avoid the hassle of manual submissions. Follow these steps to ensure a smooth registration:
Step 1: Access the MyTax Portal
Visit the official MyTax website at https://mytax.hasil.gov.my and navigate to the e-Daftar section. This is where all online tax registration activities are conducted.
Step 2: Select Your Taxpayer Category
Choose the appropriate category based on your status:
- Individual
- Company
- Employer
- Partnership
- Limited Liability Partnership (LLP)
Selecting the correct category ensures that the application form and required documents match your entity type.
Step 3: Complete the Application Form and Upload Documents
Fill out the digital application form with accurate information. Upload all necessary supporting documents based on your taxpayer category, such as identification cards, business registration certificates, or incorporation forms. Ensure that all details are correct to avoid delays.
Step 4: Submit, Track, and Receive Your TIN
After verifying that all information and documents are complete, submit your application online. You will receive a reference number to track the status of your application. Once approved, the Inland Revenue Board of Malaysia (IRBM) will issue your Tax Identification Number (TIN), completing the registration process.
By following these steps, individuals and businesses can efficiently register for income tax, minimize errors, and prepare for seamless e-Filing via the ezHASiL platform.
Required Documents for Different Entities
Registering for a Tax Identification Number (TIN) via e-Daftar requires submitting specific documents based on the type of taxpayer. Ensuring all necessary documents are ready will make the registration process smoother and faster.
| Entity Type | Required Documents |
| Individual | Copy of MyKad/MyPR/MyKAS, passport, or birth certificate |
| Business | Business registration certificate, list of partners |
| Company | Certificate of Incorporation (Section 17 – formerly Form 9), Register of Directors (Section 58 – formerly Form 49), and Shareholder Details (Section 78 – formerly Form 24). |
| Partnership | Partnership registration certificate, list of partners |
| Association/Organization | Registration certificate, list of members, governing body details |
| Trust | Trust deed, trustee details, relevant regulatory approvals |
| Other Entities | Supporting documents as required by regulations |
Having all these documents ready before starting the e-Daftar registration ensures a seamless process, reduces the risk of delays, and helps applicants receive their TIN efficiently.
Logging Into e-Daftar And Filing Taxes Via ezHASiL
After successfully registering on e-Daftar and receiving your Tax Identification Number (TIN), the next step is to access your account and file taxes through the ezHASiL platform. This digital system ensures secure and convenient tax filing for both individuals and businesses.
Obtaining a 16-digit PIN
First-time e-Filing users must obtain a 16-digit PIN from any nearby LHDN branch. This PIN acts as a secure key to access your digital tax account for the first time.
First-Time Login Process
- Visit the MyTax LHDN service portal and click on “First-Time Login.”
- Enter your 16-digit PIN along with your identification number.
- Click Submit to proceed.
Setting Up Password and Security Phrase
Complete your account setup by creating a password for future logins. You will also need to set up a security phrase for added protection, similar to online banking protocols. After verifying your details, click Agree and Submit. A confirmation message will appear: “Your Digital Certificate has been successfully registered. Click here to log in.”
Filing Taxes Digitally
Once your account is active, you can file taxes directly via the ezHASiL e-Filing system. The platform guides users step-by-step, making it easier to submit accurate tax returns and reducing the risk of errors compared to manual filing.
By following this process, taxpayers in Malaysia can efficiently manage their income tax obligations, enjoy 24/7 access, and maintain accurate records without the need for physical paperwork.
Advantages of Using e-Daftar Online
The e-Daftar system offers numerous benefits that make tax registration and filing in Malaysia faster, simpler, and more convenient for both individuals and businesses.
Faster, Simpler Registration
By moving the entire registration process online, e-Daftar eliminates long queues and manual paperwork. Applicants can complete forms, upload documents, and submit their application digitally, significantly reducing processing time.
Reduced Errors and Physical Paperwork
The step-by-step guidance provided by the e-Daftar portal helps minimise mistakes during registration. Digitally uploading supporting documents also removes the need for physical copies, making the process cleaner and more accurate.
Real-Time Status Tracking
Once an application is submitted, applicants receive a reference number that allows them to track the progress of their registration in real-time. This transparency ensures that users are informed at every step until their Tax Identification Number (TIN) is issued.
Anytime, Anywhere Access
Since e-Daftar is fully online, taxpayers can access the portal from anywhere and at any time. This flexibility is especially helpful for busy individuals and businesses managing multiple tasks, allowing them to comply with tax obligations conveniently.
Overall, e-Daftar simplifies the tax registration experience, reduces human errors, and offers unprecedented access and convenience for taxpayers across Malaysia.
Tips For A Smooth Registration
Registering on e-Daftar is straightforward, but following a few simple tips can make the process even smoother and help avoid delays.
Ensure Correct and Complete Documentation
Before submitting your application, double-check that all required documents are ready and properly formatted. This includes identification for individuals, registration certificates for businesses, and relevant forms for companies, partnerships, and trusts. Having complete and accurate documentation ensures your application is processed without unnecessary back-and-forth.
Double-Check Application Before Submission
Errors in personal or business details can slow down your registration. Take the time to review all entries in the application form carefully. Verify names, identification numbers, business addresses, and uploaded documents to reduce the chance of rejection or delays.
Keep Your Reference Number Handy
Once you submit your application, you will receive a reference number. Keep this number safe, as it allows you to track the progress of your registration in real-time through the e-Daftar portal. This simple step ensures you stay informed until your Tax Identification Number (TIN) is issued.
By following these tips, individuals and businesses can ensure a smooth, fast, and error-free registration on the e-Daftar system.
Future Of Digital Tax in Malaysia
Malaysia’s tax landscape is steadily moving toward full digitalization, with systems like e-Daftar and ezHASiL laying the groundwork for more automated and efficient tax administration.
e-Invoicing Mandates
The government is gradually introducing mandatory e-invoicing for businesses to integrate seamlessly with tax reporting systems so the compliance can be faster and more accurate. Companies will benefit from simplified record-keeping and automated reconciliation, reducing the burden of manual processes.
Read: Latest E-Invoice Implementation Timeline in Malaysia
Continued Digitalization and Automation
Beyond e-invoicing, Malaysia is likely to expand digital tax solutions further, including automated filing reminders, AI-assisted verification, and real-time analytics for taxpayers. These advancements aim to enhance transparency, improve compliance, and provide taxpayers with anytime, anywhere access to their tax data. Businesses and individuals can expect faster processing, fewer manual interventions, and a more seamless experience in managing tax obligations.
The shift towards digital taxation represents a major step in modernizing Malaysia’s tax ecosystem, ensuring efficiency and accuracy for both the Inland Revenue Board (LHDN) and taxpayers.
Read: Malaysia E-Invoicing System: What Businesses Need to Know
Conclusion
The e-Daftar system has transformed tax registration in Malaysia, offering faster, simpler, and more efficient processes for individuals and businesses. By reducing paperwork, minimizing errors, and providing real-time tracking, e-Daftar ensures a seamless experience in obtaining your Tax Identification Number (TIN) and managing tax obligations. Timely registration is essential to remain compliant with the Inland Revenue Board (LHDN) and to take full advantage of Malaysia’s digital tax ecosystem. Whether you are an individual taxpayer or a business entity, completing your e-Daftar registration promptly sets the foundation for smooth, hassle-free tax management.
How FastLane Group Can Help
Navigating Malaysia’s e-Daftar registration and digital tax system can be complex, especially for first-time taxpayers or businesses with multiple entities. FastLane Group offers expert guidance to ensure your registration is accurate, complete, and compliant with LHDN requirements. Our team can assist with document preparation, application submission, and step-by-step support for e-Daftar and ezHASiL filings, saving you time and reducing the risk of errors.
Let FastLane Group streamline your tax registration process and help your business stay fully compliant. Contact us now to secure your Tax Identification Number quickly and efficiently.
FAQs on e-Daftar Malaysia Tax Registration
1. Who is eligible to register for e-Daftar in Malaysia?
e-Daftar registration is mandatory for individuals earning taxable income, sole proprietors, companies, partnerships, limited liability partnerships (LLPs), and employers in Malaysia. Foreign residents earning income in Malaysia may also need to register.
2. How to register for a Tax Identification Number (TIN) online via e-Daftar?
To register for a TIN, visit the MyTax e-Daftar portal, choose your taxpayer type, complete the application form, upload all required documents (ID, business certificates, or company forms), and submit. Once approved, you’ll receive your Tax Identification Number (TIN). To access e-Filing (ezHASiL), request a separate 16-digit PIN for your first-time login.
3. Are there any costs or fees to register on e-Daftar Malaysia?
No. The e-Daftar system is fully free of charge. LHDN provides this service online to simplify income tax registration without any registration fees.
4. How long does e-Daftar approval take in Malaysia?
Typically, the approval process takes up to 3 working days after submitting your completed application and supporting documents. Delays may occur if documents are missing or inaccurate.
5. How can I track my e-Daftar application status?
After submission, you will receive an application reference number. Use this number to monitor your registration status directly on the e-Daftar portal, ensuring you know when your Tax Identification Number (TIN) is issued.
