Effective inventory management is the backbone of any goods-based business. From keeping the right stock levels to ensuring accurate financial records, businesses face constant challenges such as manual stock updates, time-consuming stocktakes, and errors in purchase orders. These hurdles can slow operations and distract from core business growth. Xero’s latest inventory enhancements are designed to tackle these issues head-on, providing tools that save time, reduce errors, and simplify stock management. In this blog, we’ll take a closer look at Xero’s new inventory features such as bulk inventory adjustments and a refreshed purchase order experience and explore how they can help streamline your business operations.
Key Summary
Smarter Stock Control with Bulk Adjustments
Xero now enables bulk updates across multiple stock items, saving time, improving accuracy, and cutting manual errors.
Greater Efficiency in Daily Operations
Bulk adjustments make stocktakes faster, fix discrepancies quickly, and keep records accurate.
Refreshed Purchase Order Experience
Benefit from cleaner list management, compact views, and customizable columns that make ordering smoother and more efficient.
Future-Ready Inventory Features
These updates boost control, clarity, and efficiency as Xero continues to enhance inventory tools.
FastLane Helps You Get the Most from Xero
FastLane offers Xero setup, training, and bookkeeping to streamline your inventory and finances.
Introducing Bulk Inventory Adjustments In Xero
Bulk inventory adjustments in Xero are a game-changing feature for goods-based businesses. This functionality allows you to update multiple tracked inventory items in one streamlined action, eliminating repetitive, time-consuming manual updates and improving stock accuracy at scale. It is particularly valuable for businesses that handle large volumes of stock or need to quickly correct discrepancies, ensuring that your inventory records remain accurate and up to date.
The introduction of bulk adjustments comes directly from user feedback through Xero Product Ideas, reflecting the high demand for a faster and more efficient way to manage stock. Xero listened to its community and developed this feature to save businesses both time and effort while enhancing the accuracy of inventory management.
Key benefits of bulk inventory adjustments include:
- Save time: Update multiple stock items in a single action instead of adjusting each item individually.
- Enhance accuracy: Reduce errors commonly associated with repetitive manual entries, giving you confidence in your stock records.
- Streamline stocktakes: Simplify inventory management, especially during peak periods such as the End of Financial Year or seasonal stock checks.
Whether you’re completing a large-scale stocktake, correcting discrepancies, or simply maintaining accurate records, bulk adjustments give you greater control and efficiency in your day-to-day operations. For those who prefer single-item precision, that option remains available — this feature simply expands your toolkit to make inventory management faster and smarter.
Learn more about bulk inventory adjustments on Xero Central.
How Bulk Adjustments Improve Day-to-Day Operations
Xero’s bulk inventory adjustments make daily inventory management faster, more accurate, and far less stressful. By allowing multiple items to be updated simultaneously, businesses can focus on what really matters — running and growing their operations.
Here are practical ways bulk adjustments improve day-to-day workflows:
- Large-scale stocktakes: Whether performing a year-end inventory count or seasonal stock audit, bulk adjustments let you update quantities for multiple items at once, reducing time spent on repetitive tasks.
- Correcting discrepancies: Mistakes or mismatched records happen. With bulk adjustments, you can quickly reconcile differences across multiple stock items in a single action, ensuring your inventory remains accurate.
- Keeping records accurate: Regular adjustments help maintain up-to-date inventory costs and quantities, which is critical for financial reporting, forecasting, and business decision-making.
Xero still supports single-item adjustments, giving businesses the flexibility to make precise updates when needed. Bulk adjustments simply expand your toolkit, offering efficiency without sacrificing control or accuracy.
Read: Guide to Xero’s Refreshed Navigation 2025
A More Efficient Purchase Order Experience
Purchase orders play a critical role in inventory management, helping businesses maintain accurate stock levels, coordinate with suppliers, and keep accounting records in sync. Efficient purchase order management ensures your inventory is always stocked without overordering, ultimately saving time and reducing operational errors.
Xero’s refreshed purchase order experience is designed to make this process more intuitive and efficient. The main updates focus on improving visibility, simplifying workflows, and giving users greater control over their orders:
- Cleaner list management: Deleted purchase orders are automatically removed from your main list, allowing you to focus on active orders. For easy access, a new search filter helps you locate deleted orders when needed.
- Compact view for more orders at a glance: This new option displays more purchase orders on a single screen, giving you a clearer overview of your inventory commitments and pending orders.
- Personalised column views: Customize which columns appear in your purchase order list and their arrangement, tailoring the layout to match your workflow preferences.
These enhancements simplify ordering, improve visibility across all your purchase orders, and help your business stay organized. By making purchase order management faster and more transparent, Xero empowers goods-based businesses to focus on growth rather than administrative tasks.
Read: A Guide To Xero For Small and Medium Businesses 2025
Simplifying Your Business Now and In The Future
Bulk inventory adjustments and the refreshed purchase order experience are just the beginning of Xero’s ongoing commitment to improving inventory management for goods-based businesses. These updates are designed to give you greater clarity, control, and efficiency, helping you make smarter decisions and reduce manual effort.
Xero is actively rolling out these features to customers globally. If you don’t see them in your account yet, there’s no need to worry — they will be available soon. Preparing for these updates now allows your business to adopt a more streamlined approach to managing inventory and orders as soon as the features become accessible.
By leveraging these enhancements, businesses can enjoy a simpler, more efficient way to handle stock counts, reconcile discrepancies, and manage purchase orders. This not only saves time but also improves accuracy, giving you the confidence to focus on growing your business rather than getting bogged down by administrative tasks.
How FastLane Group Can Help
Managing inventory and optimizing workflows in Xero can be a game-changer for your business, but implementing these features effectively requires expert guidance. FastLane Group offers professional support for Xero setup, training, and ongoing bookkeeping, helping your business get the most out of Xero’s powerful tools. From streamlining inventory management to improving financial visibility, we ensure your business operations run smoothly and efficiently. Contact us today to unlock Xero’s full potential and streamline your inventory operations with confidence.
